Small Business Payroll Challenges: Top 5 things to consider

Small businesses will have a much less workload to manage when it comes to payroll however payroll service is still a major responsibility. Payroll can be complicated and expensive regardless of the size of your business and so it needs to be well managed. There are several things to consider for payroll whether they directly affect the employee, your business of the legal side for the government.

Legal Challenges

  1. Payroll tax – Payroll tax is required to be paid by law and it is a percentage tax of certain types of remuneration items which are over a certain threshold. The tax rates are different for each state. Using a payroll service such as can help an employer when it comes to the challenging tax deductions for employees. A business should always ensure that they are taxing their employees correctly because errors can lead to extremely unpleasant circumstances for the business. There are many accounting software available that can assist small businesses with correct taxing even though many of them do not give consideration to unusual payments such as commissions or bonuses. The fines that accompany failing to meet tax requirements are usually heft and would cause a company great loss.
  2. Compliance with worker’s compensation insurance –payroll service Australia requires that there is a compensation insurance policy in place for employees. Read more!

Challenges Applicable to the Employer

  1. Awards – this is what specifies the minimum hourly rate in Australia and they fall into either an occupation Award or an industry Award. As it relates to payroll service in Australia Awards also specify conditions such as frequency of payment (monthly, fortnightly or weekly), overtime, allowances and termination. Fair Work Australia is a good way to help small businesses to find out which Award their staff falls under.
  2. Record keeping & pay slips –it is stipulated that employers have to keep some payroll records for 7 years. The records need to be kept in complete privacy and security.All businesses whether large or small also need to provide an employee with a payslip.
  3. Superannuation earnings –this refers to ordinary time earnings and not just gross wages/salary but extras as well (such as commission, bonuses, loadings and allowances). Small businesses need to ensure that they are paying superannuation on time so that there are not any legal penalties.

General Challenges of Payroll

Once a business employs workers, having a payroll service is important. Employers and employees need to enter into a written agreement and employers need to ensure that all the requirements are met especially the legal ones.Some small businesses may fell a little overwhelmed with all the elements tied into payroll. Payroll handling is a very complicated method as there are so many elements of it.

There are numerous challenges which apply to payroll service whether in small or large businesses. It is the responsibility of the business owner to find out all the elements that need to be in place for a payroll service.Verbal agreements are not enough as it relates to payroll for businesses not matter how small the business is. For more details read our article:

Advantages of Hiring a Small Business Payroll Service

Outsourcing a payroll service can provide small businesses a very attractive and a valuable replacement to managing payroll internally. Payroll outsourcing alleviates most of the time your employees spend in calculating the payroll, determining tax obligations, providing management of reports and preparing checks. Payroll firms may offer good services like automated signatures, and immediate deposit of all checks. Moreover, more complicated services, such as retirement plans must be correctly arranged with employees to make automatic deductions in their paychecks each month.

Accountability of the Payroll Services Provider

Tax rules are forever changing or being adapted, which increases the probability of costly mistakes. However, outsourced payroll agencies can offer a helping hand in filling state and federal taxes correctly in favor to your business. In this way, they will eliminate the need of having to  know the latest codes for every tax bracket, help by filing in time for deadlines, hand-in regularly the requirements, have the most up-to-date version of payroll software, as well as the correct government forms and all the tax tables.

Tax Expertise

In relation with the IRS, 40% of small firms may pay penalties every year for late or incorrect document filings and also on the payments. To prevent this, many payroll services offer a tax guarantee, making sure that clients will incur no to a penalties, since the providers themselves hold responsibility of any fines which may occur. This alone offers peace of mind and offers cost savings that should probably help justify your payroll services provider. Bear in mind, that when the payroll agency assumes the responsibility for any possible penalties, you are still obliged to pay interest on any such charges.

The Productivity

The expertise of your payroll services provider will alleviate the extremely time-consuming procedure of having the employees to manage your payroll. By outsourcing you would be able to manage the time of your staff more effectively and allow them to get on with jobs  to focus on more fruitful aspects of their expertise. To find out more, check out

Financial Reporting

Outsourcing payroll services can also offer reports like summaries on getting statements, payroll by sectors, time sheets, pertinent reports and all legal expenses.


Payroll outsourcing definitely provides comfort to both the management and of its employees, since it is easy to access all of their data, and transact it smoothly. If possible they may use any website given by the provider for an easy data gathering.


Some of the payroll services also take care of each employees’ retirement plans through direct deposits. Usually, many of the payroll companies provide the management of documented reports, calculate the tax obligations of the employee, and produce W2 forms for the customers.


Payroll Company knows that they must make an accurate work if they need to keep your firm stable. You may consider them to be on time with the new tax rules which are related to your employee payroll.


The payroll service’ role entails a complex range of federal and legal obligations. Hiring a company outside can make you save money especially on legal fees, and place for a compliance and let them take all the actions of your business since they knows all legal issues. Click here!